Streamlined Booking Process for Exceptional Event Host Services

When it comes to making your event a resounding success, the role of a professional and engaging event host cannot be underestimated. At Nextfair, we've perfected a seamless booking process that ensures you have the right host at your event, equipped to leave a lasting impression.

Step 1: Express Interest and Profile Selection

Your journey begins with expressing your interest in our event host services. Whether you reach out via email or phone, your initial communication sets the wheels in motion. In response, we promptly send you pre-selected host profiles tailored to match your event's unique needs. This step jumpstarts the personalized experience we aim to offer.

Step 2: Optional Zoom Consultation

We understand the importance of connecting on a deeper level before committing. That's why we offer an optional Zoom call to discuss your precise requirements, preferences, and any questions you might have about our host services. This stage also offers the chance to connect with a desired host, fostering rapport and familiarity well before the event.

Step 3: Booking Confirmation and Documents

With the specifics aligned, we provide you with a comprehensive booking confirmation, along with our General Terms and Conditions (GTC), and a clear, transparent invoice detailing the agreed terms. This step formalizes the arrangement and sets the foundation for a seamless partnership.

Step 4: Review, Sign, and Return

Careful review is vital, and when you're satisfied, simply sign the documents and send them back to us. Your signature serves as a confirmation of the arrangement's details, and we're ready to move forward together.

Step 5: Payment

Processing the agency fee payment as outlined in the invoice solidifies your booking. This step enables us to make the necessary preparations, ensuring your event's success is our shared goal.

Step 6: Host Contact Information

Following payment, we provide you with direct contact information for your chosen host. Establishing this connection allows for direct communication and coordination, setting the stage for a cohesive partnership.

Step 7: Entrance Badge Generation

Entrance to the event is a priority, and we've made it effortless. You generate and send the necessary details for the exhibition entrance badge directly to your chosen host, guaranteeing seamless access to the event venue.

Step 8: Host at Your Booth

The event day(s) arrive, and your selected host takes center stage at your booth. Engaging visitors, embodying your brand, and enhancing the overall experience are their focus.

Step 9: Direct Invoice from Host

Post-event, the process remains transparent. Your host sends you a direct invoice for their services, based on the agreed terms. This final step ensures accountability and clarity in our collaborative effort.

Throughout this journey, Nextfair is at your side, offering support, addressing inquiries, and ensuring your event's triumph. We've refined our process to ensure that your event shines and that your attendees leave with a memorable experience.

For further information, inquiries, or to begin this journey with us, don't hesitate to reach out. We're eager to contribute to the success of your event.

Best regards,

Jennifer Jones

CEO